Privacy Policy

When a user submits a request through DentiBridge, the platform may collect information provided in the request form, such as:

• Name and contact details
• Age or basic background information needed to review the request
• Type of request or preferred dental department
• Description of the concern or reason for the request
• Medical or dental information that the user chooses to provide
• Availability or details needed for coordination
• Files, images, or documents uploaded voluntarily by the user

For students, faculty members, and other authorized users, the platform may also process account-related information, role, profile details, login status, and actions performed within the academic clinical workflow.

The information collected through DentiBridge is used to operate the academic clinical coordination workflow, including to:

• Receive and organize patient requests
• Support initial review of case suitability
• Route cases for review by faculty members or authorized personnel
• Coordinate suitable cases with senior dental students under supervision
• Manage case status and clinical workflow stages
• Support basic communication related to the request
• Support educational and clinical activities within the dental faculty setting
• Maintain platform security, permissions, and role-based access

The information is not intended for general commercial advertising, external publication, or sale to third parties.

Access to information in DentiBridge is limited according to role and authorization.

Information submitted by a patient may be accessible to authorized faculty members, designated authorized administrative personnel, and, where appropriate, senior dental students only when the case is considered suitable for sharing within a supervised academic clinical workflow.

Students do not have open access to all patient requests. Student access is limited to cases relevant to the approved workflow and to the information needed for supervised clinical coordination.

Technical access to the system, where necessary, is limited to authorized personnel and only for operational, security, or maintenance purposes.

If a user chooses to upload a file, image, or document, the information is used only for reviewing the request, initial assessment, and academic clinical coordination.

Uploaded files and images are not intended for public display. Access to them should be limited to authorized users according to their role and the academic clinical need.

Users should not upload images, documents, or information belonging to another person without appropriate authorization.

Some information submitted through DentiBridge may include medical or dental information. This type of information may be more sensitive than ordinary personal information and should be handled with additional care.

DentiBridge is designed to reduce unnecessary access to information and to support the use of information only for purposes related to review, coordination, supervision, and management of the academic clinical workflow.

Information may be kept for as long as needed to handle the request, support academic clinical coordination, allow faculty supervision, manage the clinical workflow, meet institutional needs, or comply with applicable legal requirements.

The retention period may vary depending on the type of information, the status of the request, academic or clinical needs, and institutional or legal obligations.

When information is no longer needed, deletion, restriction, or anonymization may be evaluated according to the nature of the information and applicable requirements.

Users may request correction of inaccurate information or deletion of information where possible and subject to academic, clinical, technical, or legal requirements.

Correction or deletion requests may be submitted by email at: privacy@dentbridgetr.com

Some information may not be deleted immediately in certain cases, for example when it is required for clinical documentation, institutional review, legal obligations, or continued review of an existing request.

DentiBridge does not sell personal information to third parties.

Information may be accessible or shared only where necessary for operating the platform, academic clinical coordination, faculty supervision, institutional requirements, legal obligations, or technical services required to run the system.

Any such sharing should be limited to the relevant purpose and to the information necessary for that purpose.

DentiBridge is designed to support role-based access and authorization so that users may access only the information needed for the approved academic clinical workflow.

The platform may use technical measures such as secure authentication, role-based access restrictions, private file handling, and limited access links for authorized users.

DentiBridge applies privacy-conscious access and data-handling practices appropriate for a supervised academic clinical workflow. Users also play an important role in protecting information by keeping account credentials private and avoiding unauthorized sharing of platform data.

For security, abuse prevention, intellectual property protection, and legal enforcement purposes, DentBridge may collect and retain technical access logs related to visits to this website and platform.

These records may include IP address, approximate country or region, device and browser information, user-agent data, timestamps, visited pages, referrer information, request patterns, and other technical metadata.

These records do not necessarily identify a visitor personally. However, available technical logs and digital records may be used to investigate unauthorized copying, scraping, imitation, reproduction, reverse engineering, misuse, or public presentation of DentBridge materials.

Such records may be preserved and used as evidence in takedown requests, platform reports, legal proceedings, claims for damages, and enforcement actions to protect DentBridge’s intellectual property, business identity, reputation, commercial interests, and internationally reserved rights.

General information, user feedback, and usage-related data may be used to improve the platform, resolve technical issues, improve user experience, enhance academic clinical workflows, and identify pilot-stage needs.

When information is used for improvement purposes, limited, anonymous, or non-identifying information should be preferred whenever possible.

For more information about the rules for using the platform, please review the Terms of Use.

For a broader explanation of personal data processing within the scope of KVKK / Personal Data Protection, please review the KVKK / Personal Data Protection clarification page.

This Privacy Policy may be updated from time to time according to platform development, institutional requirements, workflow changes, or privacy and information security needs.

The latest version of this Privacy Policy will be published on this page.

Last updated: 2026-06-26